Accounts Receivable Clerk

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JOB SUMMARY:
To perform tasks required for an accurate Accounts Receivable System

ESSENTIAL FUNCTIONS:

  1. On a daily basis, researches and inputs cash receipts data into the computer and verifies by comparison to the bank deposit. Distributes edit lists to various departments.
  2. Assists the Accounting Manager and Collections Manager in interpreting and resolving accounts receivable problems with clients.
  3. Responsible for general journal entries to transfer funds for seminars, upon request.
  4. Maintains accurate customer files; keeps track of name changes, mergers, address changes, and mailing attentions for all divisions. Relays this information to the appropriate personnel.
  5. Responsible for the following American Hospital Association functions:
    • Inputting dues amounts and generating invoices and posting sales.
    • Keeping track of total commission allowed (capped) on a monthly basis and informing appropriate staff when the cap has been reached.
    • On a facility basis, noting payments less commission; providing worksheet
    • Showing payments distributed to appropriate years' dues.
  6. Works with the Collections Manager to reconcile American Hospital Association accounts receivable balances to the Hospital Association's accounts receivable balances at least twice annually.
  7. Assists the Collections Manager, and other appropriate staff, on research of customer discrepancies, discusses any deviation from client payment plans, obtains appropriate approvals to have open credits applied, and, in general, keeps the accounts receivable system as clean as possible.
  8. Upon request, provides special reports reflecting current status of customer accounts.
  9. Verifies deposits and posts to accounts receivable.
  10. Prepares vouchers and special information on appropriate invoices.
  11. Duplicates, files, and retrieves accounts receivable material as needed.
  12. Generates monthly billing of regional associations for costs taken from the general ledger.
  13. Bills the group insurance trust for administration fees on a monthly basis.
  14. Assists the Accounting Manager in monthly reconciliation of revenue accounts.

ADDITIONAL RESPONSIBILITIES:
Performs other duties as required or assigned.

KNOWLEDGE, SKILLS, AND ABILITY:

  1. Excellent keyboarding skills.
  2. Excellent oral communication skills.
  3. Knowledge of microcomputers helpful.